Can I Afford a VA? Calculator
Most therapists tell me they can't afford VA support. But when we actually run the numbers, it turns out they can't afford NOT to have it.
Your admin hours aren't free – they're costing you in lost billable income, evening work, and the burnout that comes from trying to do everything yourself.
Reclaim your billable hours
Do these numbers making you think?
That's exactly what happened to Maria, a counsellor in Warwickshire. She was spending 4 hours a week on admin, losing £12,480 in potential income annually.
Now? She's reclaimed those hours, sees 2 more clients per week, and actually takes her Fridays off.
Ready to explore what this could look like for your practice?
Can I Afford a VA?
Let's look at the real numbers behind delegating your admin
Here's what your admin is really costing you:
What this means for your practice:
Services
Service Packages for Wellbeing Professionals
Hourly Rate from £35 p/h
One-Off Setup Packages
Perfect for: Getting systems set up properly from the start, or fixing what's not working
| Package: | What's Included: |
Essentials Setup
£275
• Professional email setup (Gmail/custom domain)
• Basic website tweaks or content updates
• Social media account optimization (one platform)
• Simple booking system setup (Calendly/Acuity)
Growth Setup
£445
• Email marketing setup (Mailchimp/ConvertKit)
• Welcome email sequence creation
• Payment system integration (Stripe/PayPal)
• GDPR-compliant forms and privacy policy
• Social media content templates (2 platforms)
Complete Setup
£595
• Email marketing setup (Mailchimp/ConvertKit)
• Welcome email sequence creation
• Payment system integration (Stripe/PayPal)
• GDPR-compliant forms and privacy policy
• Social media content templates (2 platforms)
Monthly Stress-Relief Support
Perfect for: Ongoing support so you can focus on your clients, not your inbox
| Package | What's included: |
Breathing Space
From £140/Month
4 hours
• Email management (inbox triage, responses)
• Social media scheduling (1 platform)
• Basic admin tasks (calendar, booking confirmations)
• Weekly check-ins
Steady Support
From £280/Month
8 hours
Everything in Breathing Space, plus:
• Content creation (social posts, newsletters)
• Website updates and blog posting
• Client communication follow-ups
• Monthly performance summary
Full Support
From £420/Month
12 hours
Everything in Steady Support, plus:
• Multi-platform social media management
• Email campaign creation and sending
• Basic graphic design (Canva templates)
• Project management for launches/campaigns
• Priority response time
Want to get started on your own? The Calm Systems Blueprint might be for you.
A step-by-step guide to building calm, organised systems for your business — created by Gemma.
£97.99 Now £47.99 — limited time.
Not sure if VA support
makes financial sense?
Address
134 timberleys, littlehampton
BN17 6QE West Sussex
Opening Hours
Mon - Fri: 9am - 5pm
Saturday: 10am - 2pm
Sunday: Closed
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